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City of San Rafael

111 Morphew St, San Rafael, CA 94901-5508
(415) 419-6841


Standard Documents

Name * Description
How To Bid Using Bid Express.pdf (306 KB)
Guide for vendors/contractors using Bid Express for the first time
1 Document

Upcoming Solicitations

Number Deadline
RFP for Storm Drain Master Plan Project
The City of San Rafael (City) is seeking proposals from qualified consultants to prepare a comprehensive Storm Drain Master Plan (SDMP) based on a phased approach. Proposals shall be submitted by firms that have a capable and demonstrable background in the type of work described. In addition, all interested firms shall have sufficient, readily available resources, in the form of trained personnel, support services, specialized consultants and financial resources to carry out the work without delay or shortcomings. To develop a comprehensive strategy for repairing and improving the storm drain system, the City is commissioning the Storm Drain Master Plan to analyze and model the existing system; assess its adequacy; develop a comprehensive plan that identifies and characterizes the key components that must be implemented; and to discuss the financial impacts of implementation.
03/12/2024 09:00 PM UTC
B Street Culvert Replacement
The project primarily consists of replacing an existing concrete box culvert located on B Street with a new concrete box culvert that will be partially cast-in-place and partially precast. The work will require coordination between the contractor and PG&E to ensure the culvert installation can be completed concurrently with PG&E’s effort to support their existing pole. Engineer's Estimate: $500,000
03/21/2024 10:00 PM UTC
2 Solicitations

Closed Solicitations

Number Deadline
Canal Parking Striping
As described in the plans and specifications, the project scope of work consists of the removal of conflicting striping and the installation of new striping including red curb, yellow curb, and parking Ts and Ls. on various streets in the City's Canal Neighborhood. Estimated Cost: $240,000
02/20/2024 10:00 PM UTC
Pickleweed Branch Library Re-Design Project
The City of San Rafael (City) is seeking proposals from qualified consultants for the Pickleweed Branch Library Re-Design Project located at 50 Canal Street in San Rafael. The Project will require creative approaches to reimagine and redesign the existing spaces at the library, and the expertise of multiple disciplines including but not limited to architecture, engineering, and interior design. The final products include conceptual design, design development, construction contract documents including plans, specifications, and cost estimates ready for bid, support during bidding, and the option to provide construction -administration services. Proposals shall be submitted by firms that have a capable and demonstrable background in the type of work described in the section entitled “Scope of Work” of this notice. In addition, all interested firms shall have sufficient, readily available resources, in the form of trained personnel, support services, specialized consultants and financial resources, to carry out the work without delay or shortcomings.
02/08/2024 10:00 PM UTC
Citywide Janitorial Services
The City of San Rafael (City) hereby requests proposals for janitorial services for City facilities. It is the intent of the City to hire a fully-licensed contractor. Services shall include routine janitorial maintenance for City facilities, including the Public Safety Center, Library, Recreation Centers, Department of Public Works, and City Hall. Work will include: vacuuming, cleaning staircase treads, spot clean carpets as needed, straighten furniture, empty all waste bins, scrub and mop all bathroom floors, wash basins, toilet seats, toilet bowls, toilet partitions, paper towel dispensers, and refuse bins, line bins with liner, stock all dispensers, dust tabletops, countertops, and desks tops where accessible, wash and clean doors, handles, glass panels in doors, front doors, staircase partitions, and banister rails, and provide bodily fluid cleanup as needed for Public Safety Center. Proposals shall be submitted by businesses that have a capable and demonstrable performance in the type of work described in this Request for Proposals document, including all Attachments (hereafter together referred to as the “RFP”). In addition, all interested businesses shall have sufficient, readily available resources, in the form of trained personnel, support services and financial resources to carry out the work without delay or shortcomings. The Contractor will be required to perform and complete janitorial services by providing all labor, tools, transportation, equipment, materials, and supplies necessary to complete all work. Work must be completed in a professional, thorough and timely manner, in accordance with the standards and specifications as contained in this RFP or stated by the City Representative. The term of the initial contract will be two years. At the City’s discretion, the contract can be extended twice for a period not to exceed one (1) year each time upon proper authorization by the Parties. The awarding process will be done by each location. Meaning, the City may choose to award different locations to different vendors, based on which vendor meets the requirements of each location and their proposed pricing. The City will retain submitted bids for the duration of this service to build a list of available vendors should the City need to secure a new contractor. All submitted bid pricing shall be good for up to one year from the date of bid closing. Subsequent year’s rate increases are limited to a maximum of five percent (5%) per year. The City may choose to utilize only some services at certain locations with a corresponding reduced rate, or may not award any number of locations based on its sole discretion for what’s in the best interest for the City and its needs. Interested businesses are invited to submit proposals in accordance with the requirements of this RFP summarized in Section 6. (REQUIRED) Pre-Bid Facility Walkthrough: a walkthrough with City representative is required in order to be considered a responsive bidder. To be included in the scheduling of a facility walkthrough you must email Jonathan.schellin@cityofsanrafael.org no later than 2 PM, January 12, 2024, with your contact information and express interest in the RFP. Walkthroughs will take place on 1/16/2024 and/or 1/17/2024, depending on availability of City staff and number of interested bidders. Details of the walkthrough start time and location will be posted on Bid Express by 3 pm, January 15, 2024.
01/25/2024 06:00 PM UTC
RFP for Terra Linda Park and Community Center Master Plan
The City of San Rafael (City) hereby issues a Request for Proposals (Proposal) for a consultant or team of professionals (Consultant) to provide professional services to develop a Master Plan for the Terra Linda Park and Community Center (Terra Linda Community Park). The City is seeking a qualified Consultant with relevant experience and knowledge of landscape architecture, park planning, design, and construction administration, and in particular has strong experience in community engagement and the creation of a park master plan. This plan will build upon the work completed in the 2022 Citywide Parks & Recreation Master Plan process and will provide a vision for future development and improvements to the Terra Linda Community Park. The project includes gathering of information and data, assessment of recreational needs, working with stakeholders and community groups, public outreach, preparing a variety of concepts, providing cost estimates, presenting at Park and Recreation Commission and City Council meetings, and other tasks as noted in the Scope of Services.
11/28/2023 10:00 PM UTC
RFP for Landscape Architectural and Engineering Design Services for the Peacock Gap Park Playground Project
The City of San Rafael hereby requests proposals for the Peacock Gap Park Playground Project. The Project will require the expertise of multiple disciplines including but not limited to civil, electrical, environmental, geotechnical, landscape architectural, and structural; therefore, it is the intent of the City to hire a qualified consultant who can provide both design and project management services. The project design scope includes redesigning the existing play area to replace the playground structures, installing engineered wood surfacing, landscaping, addressing ADA access and parking access, and seeking opportunities to upgrade nearby benches and picnic tables.
10/26/2023 09:00 PM UTC
Routine Tree and Vegetation, Wildfire Fuel Reduction, and Emergency On-Call Tree Services
The City of San Rafael (City) hereby requests proposals for vegetation management services from qualified businesses that are duly registered and licensed with either a C61-D49 or C27-D49 license in the State of California. Services shall include routine tree and vegetation services, Wildfire Fuel reduction services, and Emergency on-call tree services, and/ or specialized equipment services as required by the San Rafael Fire and Public Works Departments and shall be performed on an on-call basis. Typical services include, but are not limited to, the following: 1. Tree removal 2. Branch trimming 3. Brush removal 4. Brush chipping 5. Stump grinding 6. Herbicide Application 7. Debris removal 8. Erosion Mitigation 9. Emergency on-call vegetation removal 10. Other assignments as required Each applicable department listed can choose to retain up to the four (4) lowest responsible bidders for each of categories of work listed in Attachment A (Bid Proposal).
10/25/2023 02:00 PM UTC
Albert Park Netting and Fencing
The project consists of the removal of existing fencing and netting, installation of approximately 275 linear feet of 30-foot-tall protective netting with foundations, and installation of approximately 133 linear feet of chain-link fence around a portion of the Albert Park baseball field. Engineer's Estimate: $210,000.
09/21/2023 06:00 PM UTC
North San Rafael Pavement Maintenance
The Project is located in the Terra Linda community of North San Rafael and is described as follows: the removal of existing striping; the placement of crack seal, fiberized slurry seal, and fiberized micro-surfacing on various roadways; and the installation of new striping. Engineer's Estimate: $730,000
08/18/2023 09:00 PM UTC
Southern Heights/Courtright/Pearce Retaining Walls
As described in the plans and specifications, the project scope of work consists of two retaining wall sites located on Southern Heights Boulevard and Pearce Road. Improvements include a retaining wall along the edge of the road, roadway resurfacing, drainage improvements, and a new roadside safety barrier (guardrail). Estimated Cost: $880,000
07/28/2023 09:00 PM UTC
Grand Avenue Cycle Track
As described in the plans and specifications, the project scope of work consists of installation of new two-way protected cycle track and sidewalk, upgrades to traffic signals, curb ramps and landscaping, and road resurfacing along Grand Avenue between Second Street and Fourth Street. Estimated Cost: $1,660,000 ↓ Bid Opening on Microsoft Teams ↓ Meeting ID: 222 689 321 657 Passcode: oS9jVx Or call in (audio only) +1 209-215-5196,,663681709# United States, Stockton Phone Conference ID: 663 681 709#
07/27/2023 09:00 PM UTC
1 - 10 of 58 Solicitations
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