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City of San Rafael

111 Morphew St, San Rafael, CA 94901-5508
(415) 419-6841


Standard Documents

Name * Description
How To Bid Using Bid Express.pdf (306 KB)
Guide for vendors/contractors using Bid Express for the first time
1 Document

Upcoming Solicitations

Number Deadline
Citywide Safety Electrical Service - Traffic and Street Lighting
The City of San Rafael (City) hereby requests proposals for Safety Electrical Services for traffic and street lights. It is the intent of the City to hire a fully-licensed contractor. The City requires that the Contractor provide monthly, quarterly, semi-annual, and annual maintenance on all signals, flashing beacons, and other related safety lighting as listed below. Maintenance includes emergency, routine, USA Locate & Mark services, and preventative work. Proposals shall be submitted by businesses that have a capable and demonstrable performance in the type of work described in this Request for Proposals document, including all Attachments (hereafter together referred to as the “RFP”). In addition, all interested businesses shall have sufficient, readily available resources, in the form of trained personnel, support services and financial resources to carry out the work without delay or shortcomings. The Contractor will be required to perform and complete electrical services janitorial services by providing all labor, tools, transportation, equipment, materials, and supplies necessary to complete all work. Work must be completed in a professional, thorough and timely manner, in accordance with the standards and specifications as contained in this RFP or stated by the City Representative. The term of the initial contract will be two years. At the City’s discretion, the contract can be extended twice for a period not to exceed one (1) year each time upon proper authorization by the Parties. The City will retain submitted bids for the duration of this service to build a list of available vendors should the City need to secure a new contractor. All submitted bid pricing shall be good for up to one year from the date of bid closing. Subsequent year’s rate increases are limited to a maximum of five percent (5%) per year. Interested businesses are invited to submit proposals in accordance with the requirements of this RFP summarized in Section 6. Electronic submittals must be completed using the Bid Express platform containing this solicitation. Information including the project documents and a how-to guide for first time Bid Express users can be found on the San Rafael Bid Express home page at https://www.bidexpress.com/businesses/39341/home. Please note that you will have to register for a free Bid Express account to view project solicitations and download documents, and Bid Express may charge a fee to submit you proposal.
07/22/2024 06:00 PM UTC
Pavement Maintenance Project FY 2024/25
The Project is located in the Sun Valley, West End, and Gerstle Park neighborhoods of San Rafael and is described as follows: the removal of existing striping; the placement of crack seal, slurry seal, and fiberized micro-surfacing on various roadways; and the installation of new striping. The estimated construction cost is $1.4 million.
07/24/2024 10:00 PM UTC
2 Solicitations

Closed Solicitations

Number Deadline
RFP for Design of Large Trash Capture Devices
The City of San Rafael (City) is seeking proposals from qualified engineering consultants for design and permitting of five (5) large trash capture devices. Although price is important, other factors will be taken into consideration during consultant selection. Also note that the City may choose to award the contract for design and permitting of all five (5) devices to one consultant or distribute amongst two (2) or more consultants. Proposals shall be submitted by firms that have a capable and demonstrable background in the type of work described in the section entitled “Scope of Work” of this notice. In addition, all interested firms shall have sufficient, readily available resources, in the form of trained personnel, support services, specialized consultants and financial resources to carry out the work without delay or shortcomings.
07/11/2024 09:00 PM UTC
Pickleweed Park Field Enhancement
The Project is located at the Pickleweed Park at 50 Canal St. within the City of San Rafael and is described as follows: The project will install park enhancements to the soccer fields, public park, and surrounding community center. The project proposes to add several park amenities, including a synthetic turf field, basketball/sport court, playground structure for children under five, fitness equipment for adults, shaded seating, and a gazebo. The estimated construction cost without additional alternatives is $7.7 million. The estimated construction cost with additional alternatives is $8.4 million. Please note that construction activities for this project will likely be restricted to the months of September through January due to the presence of a protected bird specie in the marsh adjacent to the project site. See the Special Conditions section in the specifications for more information.
06/28/2024 08:00 PM UTC
11439-Downtown Library Renovation RFQ for General Contractors
The purpose of this Request for Qualifications (RFQ) is to solicit Statements of Qualifications (SOQ) from qualified contractors to participate in a Request for Proposal (RFP) for the selection of the general contractor for the City of San Rafael Downtown Library Renovation Project (Project). The Project is an interior renovation of the existing building. The scope includes but it is not limited to project modifications to new interior walls, doors, interior glazing, ceilings and finishes, compliance with current life safety codes, installation of an interior lift, and modifications to building systems (HBAC, electrical, lighting, telecommunications audiovisual, and plumbing).
06/21/2024 10:01 PM UTC
RFP for Construction Management, Inspection, & Testing Services for the Pickleweed Park Enhancement Project
The City of San Rafael hereby requests proposals from qualified consultants to provide construction management, inspection, and material testing services for the Pickleweed Park Enhancement Project. Among other items, the Project scope of work consists of the following elements which are explained more fully in the attached plans & specifications: • Replacement of existing grass field with all-weather turf • Replacement of existing restroom with new prefabricated restroom • Installation of new basketball/sport court, fitness equipment, gazebo • Grading, fencing, improvements to pathways
06/21/2024 09:00 PM UTC
Event Security Services for Recreation Division
The City of San Rafael Library and Recreation Department is requesting proposals from qualified and interested companies for the provision of unarmed security guard services for private event rentals at the City’s Community Centers and Athletic Fields. The City estimates a total of 130-175 annual requests and approximately 2,160 hours of annual security services are required. Services are scheduled on an ad hoc basis as facilities require services, and frequency and volume of requests will vary. Services should begin on July 1, 2024, and continue for a period of three (3) years until June 30, 2027, with an option to renew on a year-by-year basis for a maximum of two (2) one (1) year renewals.
05/14/2024 09:00 PM UTC
B Street Culvert Replacement
The project primarily consists of replacing an existing concrete box culvert located on B Street with a new concrete box culvert that will be partially cast-in-place and partially precast. The work will require coordination between the contractor and PG&E to ensure the culvert installation can be completed concurrently with PG&E’s effort to support their existing pole. Engineer's Estimate: $500,000
03/21/2024 10:00 PM UTC
RFP for Storm Drain Master Plan Project
The City of San Rafael (City) is seeking proposals from qualified consultants to prepare a comprehensive Storm Drain Master Plan (SDMP) based on a phased approach. Proposals shall be submitted by firms that have a capable and demonstrable background in the type of work described. In addition, all interested firms shall have sufficient, readily available resources, in the form of trained personnel, support services, specialized consultants and financial resources to carry out the work without delay or shortcomings. To develop a comprehensive strategy for repairing and improving the storm drain system, the City is commissioning the Storm Drain Master Plan to analyze and model the existing system; assess its adequacy; develop a comprehensive plan that identifies and characterizes the key components that must be implemented; and to discuss the financial impacts of implementation.
03/12/2024 09:00 PM UTC
Canal Parking Striping
As described in the plans and specifications, the project scope of work consists of the removal of conflicting striping and the installation of new striping including red curb, yellow curb, and parking Ts and Ls. on various streets in the City's Canal Neighborhood. Estimated Cost: $240,000
02/20/2024 10:00 PM UTC
Pickleweed Branch Library Re-Design Project
The City of San Rafael (City) is seeking proposals from qualified consultants for the Pickleweed Branch Library Re-Design Project located at 50 Canal Street in San Rafael. The Project will require creative approaches to reimagine and redesign the existing spaces at the library, and the expertise of multiple disciplines including but not limited to architecture, engineering, and interior design. The final products include conceptual design, design development, construction contract documents including plans, specifications, and cost estimates ready for bid, support during bidding, and the option to provide construction -administration services. Proposals shall be submitted by firms that have a capable and demonstrable background in the type of work described in the section entitled “Scope of Work” of this notice. In addition, all interested firms shall have sufficient, readily available resources, in the form of trained personnel, support services, specialized consultants and financial resources, to carry out the work without delay or shortcomings.
02/08/2024 10:00 PM UTC
Citywide Janitorial Services
The City of San Rafael (City) hereby requests proposals for janitorial services for City facilities. It is the intent of the City to hire a fully-licensed contractor. Services shall include routine janitorial maintenance for City facilities, including the Public Safety Center, Library, Recreation Centers, Department of Public Works, and City Hall. Work will include: vacuuming, cleaning staircase treads, spot clean carpets as needed, straighten furniture, empty all waste bins, scrub and mop all bathroom floors, wash basins, toilet seats, toilet bowls, toilet partitions, paper towel dispensers, and refuse bins, line bins with liner, stock all dispensers, dust tabletops, countertops, and desks tops where accessible, wash and clean doors, handles, glass panels in doors, front doors, staircase partitions, and banister rails, and provide bodily fluid cleanup as needed for Public Safety Center. Proposals shall be submitted by businesses that have a capable and demonstrable performance in the type of work described in this Request for Proposals document, including all Attachments (hereafter together referred to as the “RFP”). In addition, all interested businesses shall have sufficient, readily available resources, in the form of trained personnel, support services and financial resources to carry out the work without delay or shortcomings. The Contractor will be required to perform and complete janitorial services by providing all labor, tools, transportation, equipment, materials, and supplies necessary to complete all work. Work must be completed in a professional, thorough and timely manner, in accordance with the standards and specifications as contained in this RFP or stated by the City Representative. The term of the initial contract will be two years. At the City’s discretion, the contract can be extended twice for a period not to exceed one (1) year each time upon proper authorization by the Parties. The awarding process will be done by each location. Meaning, the City may choose to award different locations to different vendors, based on which vendor meets the requirements of each location and their proposed pricing. The City will retain submitted bids for the duration of this service to build a list of available vendors should the City need to secure a new contractor. All submitted bid pricing shall be good for up to one year from the date of bid closing. Subsequent year’s rate increases are limited to a maximum of five percent (5%) per year. The City may choose to utilize only some services at certain locations with a corresponding reduced rate, or may not award any number of locations based on its sole discretion for what’s in the best interest for the City and its needs. Interested businesses are invited to submit proposals in accordance with the requirements of this RFP summarized in Section 6. (REQUIRED) Pre-Bid Facility Walkthrough: a walkthrough with City representative is required in order to be considered a responsive bidder. To be included in the scheduling of a facility walkthrough you must email Jonathan.schellin@cityofsanrafael.org no later than 2 PM, January 12, 2024, with your contact information and express interest in the RFP. Walkthroughs will take place on 1/16/2024 and/or 1/17/2024, depending on availability of City staff and number of interested bidders. Details of the walkthrough start time and location will be posted on Bid Express by 3 pm, January 15, 2024.
01/25/2024 06:00 PM UTC
1 - 10 of 65 Solicitations
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