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City of San Rafael

111 Morphew St, San Rafael, CA 94901-5508
(415) 419-6841


Standard Documents

Name * Description
How To Bid Using Bid Express.pdf (306 KB)
Guide for vendors/contractors using Bid Express for the first time
1 Document

Upcoming Solicitations

Number Deadline
Citywide Safety Electrical Service - Traffic and Street Lighting
The City of San Rafael (City) hereby requests proposals for Safety Electrical Services for traffic and street lights. It is the intent of the City to hire a fully-licensed contractor. The City requires that the Contractor provide monthly, quarterly, semi-annual, and annual maintenance on all signals, flashing beacons, and other related safety lighting as listed below. Maintenance includes emergency, routine, USA Locate & Mark services, and preventative work. Proposals shall be submitted by businesses that have a capable and demonstrable performance in the type of work described in this Request for Proposals document, including all Attachments (hereafter together referred to as the “RFP”). In addition, all interested businesses shall have sufficient, readily available resources, in the form of trained personnel, support services and financial resources to carry out the work without delay or shortcomings. The Contractor will be required to perform and complete electrical services janitorial services by providing all labor, tools, transportation, equipment, materials, and supplies necessary to complete all work. Work must be completed in a professional, thorough and timely manner, in accordance with the standards and specifications as contained in this RFP or stated by the City Representative. The term of the initial contract will be two years. At the City’s discretion, the contract can be extended twice for a period not to exceed one (1) year each time upon proper authorization by the Parties. The City will retain submitted bids for the duration of this service to build a list of available vendors should the City need to secure a new contractor. All submitted bid pricing shall be good for up to one year from the date of bid closing. Subsequent year’s rate increases are limited to a maximum of five percent (5%) per year. Interested businesses are invited to submit proposals in accordance with the requirements of this RFP summarized in Section 6. Electronic submittals must be completed using the Bid Express platform containing this solicitation. Information including the project documents and a how-to guide for first time Bid Express users can be found on the San Rafael Bid Express home page at https://www.bidexpress.com/businesses/39341/home. Please note that you will have to register for a free Bid Express account to view project solicitations and download documents, and Bid Express may charge a fee to submit you proposal.
07/22/2024 06:00 PM UTC
Pavement Maintenance Project FY 2024/25
The Project is located in the Sun Valley, West End, and Gerstle Park neighborhoods of San Rafael and is described as follows: the removal of existing striping; the placement of crack seal, slurry seal, and fiberized micro-surfacing on various roadways; and the installation of new striping. The estimated construction cost is $1.4 million.
07/24/2024 10:00 PM UTC
2 Solicitations

Closed Solicitations

Number Deadline
RFQ for On-Call Engineering and Professional Services
The City of San Rafael hereby requests Statement of Qualifications from qualified consultants to provide on-call engineering and professional services for a variety of disciplines including, but not limited to: • Architectural • Civil • Construction Management • Electrical • Environmental • Fire Suppression • Geotechnical • Hydraulics and Hydrology • Inspection • Land Development • Landscape Architectural • Material Testing • Mechanical • Plan Check • Plumbing • Project Management • Structural • Surveying • Transportation
01/31/2023 10:00 PM UTC
RFP for Architectural, Engineering, and Interior Design Services for the Downtown Public Library Modernization project
The City of San Rafael hereby requests proposals for the Downtown Public Library Modernization Project. The Project will require creative approaches to reimagine and revitalize the existing spaces at the library, and the expertise of multiple disciplines including but not limited to architecture, engineering, and interior design. The project design scope includes the following elements as described in the RFP: • Addressing restroom and plumbing deficiencies • Installing a fire suppression system • Addressing ADA compliance requirements • Upgrading electrical systems to meet current code • Repairing deficiencies in existing flooring • Improving layout and functionality of all public spaces • Replacing most fixed shelving with mobile shelving to improve flow and usability • Relocating/reconfiguring the Children’s services, the Adult and Teen sections, public computing, 3D printing and the Memory Lab • Developing a reading room and programming space • Identifying additional options to integrate modern library services • Creating media hotel to work with automated materials handling (AMH) system and Intelligent Media Management System (IMMS™) • Evaluating the feasibility of recreating the original entrance to the historic Carnegie wing
12/01/2022 10:00 PM UTC
Sun Valley Park Playground Improvements
As described in the plans and specifications, the project scope of work consists of construction of an accessible path entering and through the park, sidewalk, hand rails, drainage improvements, removal and replacement of playground equipment, benches, and fencing with a gate. Estimated Cost: $546,000 ↓ Bid Opening on Microsoft Teams ↓ Meeting ID: 216 582 566 804 Passcode: A3AY6e Or call in (audio only) +1 209-215-5196,,245384437# United States, Stockton Phone Conference ID: 245 384 437#
10/18/2022 09:00 PM UTC
RFP for Landscape Architectural and Engineering Design Services for the Pickleweed Park Enhancement project
The City of San Rafael hereby requests proposals for the Pickleweed Park Enhancement Project. The Project will require the expertise of multiple disciplines including but not limited to civil, electrical, environmental, geotechnical, landscape architectural, and structural; therefore, it is the intent of the City to hire a qualified consultant who can provide both design and project management services. The project design scope includes: • Installing a new basketball/sport court to the southeast of the soccer field, • Upgrading a Play Area located west of the soccer field for children under the age of five years old by installing play features, • Installing an outdoor multi-station fitness/exercise area to the southwest of the Play Area for adults, • Renovating the existing restrooms located southeast of the soccer field, • Installing drought resistant landscaping, bioswales, trees, and other irrigation improvements in the parks and surrounding walkways, • Installing a gazebo in the existing picnic areas, • Expanding existing asphalt surface parking lot, and • Installing lighting and security cameras for improved security.
09/27/2022 09:00 PM UTC
San Quentin Pump Station Reconstruction
The project scope of work consists of the following elements as described in the plans and specs: • Demolition of existing pump station and disconnection of existing utility connections • Construction of new pump station and related elements • Slip-lining of the existing discharge pipe and installation of an inline vault with flap gate • Installation of temporary bypass storm drain Bidders’ Conference. A bidders’ conference will be held on August 4, 2022 at 1:00 pm, at the existing pump station, to acquaint all prospective bidders with the Contract Documents and the Worksite. The bidders’ conference is not mandatory. Engineer's Estimate: $3.3 million ↓ Bid Opening on Microsoft Teams ↓ Meeting ID: 269 809 140 158 Passcode: 9x7Azr Or call in (audio only) +1 209-215-5196,,166296237# United States, Stockton Phone Conference ID: 166 296 237#
09/01/2022 09:00 PM UTC
RFP for Construction Management, Inspection, and Testing Services for the San Quentin Pump Station Reconstruction Project
The City of San Rafael hereby requests proposals from qualified consultants to provide construction management, inspection, and material testing services for the San Quentin Pump Station Reconstruction Project. Among other items, the Project scope of work consists of the following elements as more fully shown in the attached Project Plans: • Demolition of existing pump station and disconnection of existing utility connections • Construction of new pump station and related elements • Slip-lining of the existing discharge pipe and installation of an inline vault with flap gate • Installation of temporary bypass storm drain
07/21/2022 09:00 PM UTC
Spinnaker Point Parking Modifications Project
The Project is located at Spinnaker Point which is the City of San Rafael. The project includes the construction of curb ramps, sidewalk, curb and gutter, storm drain improvements removal and installation of vehicular concrete, cold planning asphalt concrete, resurfacing of the roadway, and installation of new striping. Engineer's Estimate: $850,000 Questions must be received by: July 7, 2022 @ 5:00PM
07/19/2022 09:00 PM UTC
City of San Rafael 2022/23 Slurry Seal Project
The Project is located in the City of San Rafael and is described as follows: the removal of existing striping, the placement of crack seal and slurry seal on various roads, and installation of new striping. The estimated construction cost is $ 750,000 The Project must be fully completed within 30 working days from the start date set forth in the Notice to Proceed. City anticipates that the Work will begin on or about September 2022, but the anticipated start date is provided solely for convenience and is neither certain nor binding. CITY PROJECT NO. 11415 CITY FILE NO. 06.06.97
07/12/2022 06:00 PM UTC
South San Rafael Hill Fuels Project - Extended
The City of San Rafael hereby requests proposals for Professional Services for the City's South San Rafael Hill Fuels Project. The City of San Rafael, through its Fire Department ("City"), is soliciting proposals from qualified and licensed tree service and forestry contractors that are duly registered and licensed with either a C61-D49 or C27-D49 license in the State of California, to provide fuel reduction and vegetation clearance services within predefined areas of San Rafael including City of San Rafael Owned open space and land owned by the Elk's Club.
06/09/2022 11:00 PM UTC
South San Rafael Hill Fuels Project
The City of San Rafael hereby requests proposals for Professional Services for the City’s South San Rafael Hill Fuels Project The City of San Rafael, through its Fire Department (“City”), is soliciting proposals from qualified and licensed tree service and forestry contractors that are duly registered and licensed with either a C61-D49 or C27-D49 license in the State of California, to provide fuel reduction and vegetation clearance services within predefined areas of San Rafael including City of San Rafael Owned open space and land owned by the Elk’s Club.
06/08/2022 08:00 PM UTC
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