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City of San Rafael

111 Morphew St, San Rafael, CA 94901-5508
(415) 419-6841


Standard Documents

Name * Description
How To Bid Using Bid Express.pdf (306 KB)
Guide for vendors/contractors using Bid Express for the first time
1 Document

Upcoming Solicitations

Number Deadline
RFP for Construction Management, Inspection, & Testing Services for the Pickleweed Park Enhancement Project
The City of San Rafael hereby requests proposals from qualified consultants to provide construction management, inspection, and material testing services for the Pickleweed Park Enhancement Project. Among other items, the Project scope of work consists of the following elements which are explained more fully in the attached plans & specifications: • Replacement of existing grass field with all-weather turf • Replacement of existing restroom with new prefabricated restroom • Installation of new basketball/sport court, fitness equipment, gazebo • Grading, fencing, improvements to pathways
06/21/2024 09:00 PM UTC
11439-Downtown Library Renovation RFQ for General Contractors
The purpose of this Request for Qualifications (RFQ) is to solicit Statements of Qualifications (SOQ) from qualified contractors to participate in a Request for Proposal (RFP) for the selection of the general contractor for the City of San Rafael Downtown Library Renovation Project (Project). The Project is an interior renovation of the existing building. The scope includes but it is not limited to project modifications to new interior walls, doors, interior glazing, ceilings and finishes, compliance with current life safety codes, installation of an interior lift, and modifications to building systems (HBAC, electrical, lighting, telecommunications audiovisual, and plumbing).
06/21/2024 10:01 PM UTC
Pickleweed Park Field Enhancement
The Project is located at the Pickleweed Park at 50 Canal St. within the City of San Rafael and is described as follows: The project will install park enhancements to the soccer fields, public park, and surrounding community center. The project proposes to add several park amenities, including a synthetic turf field, basketball/sport court, playground structure for children under five, fitness equipment for adults, shaded seating, and a gazebo. The estimated construction cost without additional alternatives is $7.7 million. The estimated construction cost with additional alternatives is $8.4 million. Please note that construction activities for this project will likely be restricted to the months of September through January due to the presence of a protected bird specie in the marsh adjacent to the project site. See the Special Conditions section in the specifications for more information.
06/28/2024 08:00 PM UTC
RFP for Design of Large Trash Capture Devices
The City of San Rafael (City) is seeking proposals from qualified engineering consultants for design and permitting of five (5) large trash capture devices. Although price is important, other factors will be taken into consideration during consultant selection. Also note that the City may choose to award the contract for design and permitting of all five (5) devices to one consultant or distribute amongst two (2) or more consultants. Proposals shall be submitted by firms that have a capable and demonstrable background in the type of work described in the section entitled “Scope of Work” of this notice. In addition, all interested firms shall have sufficient, readily available resources, in the form of trained personnel, support services, specialized consultants and financial resources to carry out the work without delay or shortcomings.
07/11/2024 09:00 PM UTC
4 Solicitations

Closed Solicitations

Number Deadline
City Council ADA Ramp
This project is located at San Rafael City Hall at 1400 Fifth Ave., San Rafael, CA 94901 and is for work on the ADA Ramps of the City Council Chambers. Engineer's Estimate: $30,000 Contact: Faby Guillen at FabiolaG@cityofsanrafael.org
02/17/2021 09:00 PM UTC
Fire Station 54 and 55 Pre-qualification of Contractors Questionnaire
Pre-qualification questionnaire for work on the City of San Rafael's Fire Station 54 & 55 project. Engineer's Estimate: Approximately $8 million Submission deadline: 2/16/2021 at 5 PM Please submit proposals under the Required Document List section. Contact: Faby Guillen at FabiolaG@cityofsanrafael.org
02/17/2021 01:00 AM UTC
Tree Services RFP 2021 Routine Work
The City of San Rafael (City) hereby requests proposals for on-call tree services from a qualified tree maintenance business that is duly registered and licensed with either a C61-D49 or C27-D49 license in the State of California. Services shall include routine tree services as required by the Public Works Operations and Maintenance Manager at various City locations, and shall be performed on an on-call basis. Typical services include, but are not limited to, the following: 1. Remove small/large trees 2. Trim branches 3. Pruning 4. Trim or remove diseased trees 5. Grind stumps 6. Chip branches 7. Haul off debris 8. Other assignments as required Interested businesses are invited to submit proposals in accordance with the requirements of this Request for Proposals (RFP). The City will accept electronic bid submittals for its Routine Work, by or before January 25, 2021 at 10:00 AM. Physical proposals and proposals received after the time and date specified will be rejected and returned unopened to the proposer. Failure to adhere to these specifications may be cause for rejection.
02/01/2021 06:00 PM UTC
Third Street and Irwin Street Intersection Improvements
This project involves the furnishing and installation of touchless pedestrian police buttons, push button poles, and other miscellaneous improvements to the traffic signal at Third Street and Irwin Street.
12/03/2020 07:00 PM UTC
Second and Irwin Retaining Wall
The Project is located at the North West corner of Second Street and Irwin Street, and is described as follows: The removal and replacement of an existing retaining wall with a timber lagged soldier pile wall. Zoom Meeting Info for Bid Opening on November 5th, 2020 at 11:00 AM: Public Works is inviting you to a scheduled Zoom meeting. Topic: Second and Irwin Retaining Wall Bid Opening Time: Nov 5, 2020 11:00 AM Pacific Time (US and Canada) Join Zoom Meeting https://zoom.us/j/96532574347 Meeting ID: 965 3257 4347 One tap mobile +16699006833,,96532574347# US (San Jose) +13462487799,,96532574347# US (Houston) Dial by your location +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 929 205 6099 US (New York) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) Meeting ID: 965 3257 4347 Find your local number: https://zoom.us/u/ado6fWHfBP
11/05/2020 07:00 PM UTC
Southern Heights Blvd Bridge Replacement Project
The Project is located between 126 Southern Heights Boulevard and the intersection of Southern Heights Boulevard at Meyer Road, and is described as follows: removal of an existing bridge, installation of a new concrete bridge, drainage system, signing, striping, bridge lighting, and landscaping. Engineer's Estimate: $3,400,000 The City of San Rafael (“City”) will accept electronic bid submittals for its Southern Heights Boulevard Bridge Replacement Project (“Project”), by or before September 25, 2020, at 11:00 AM, at which time the bids will be publicly opened and read aloud on a Zoom Meeting. Information including the project documents and a how-to guide for first-time Bid Express users can be found on the San Rafael Bid Express home page at https://www.bidexpress.com/businesses/39341/home. Please note that you will have to register for a free BidExpress account to view project solicitations and download documents. Zoom Meeting Info for Bid Opening on September 25th, 2020 at 11:00 AM: Please click the link below to join the Zoom meeting: https://zoom.us/j/3062708393 Meeting ID: 306 270 8393 Or iPhone one-tap mobile US +16699006833, 3062708393# or +13462487799, 3062708393# Or Telephone: +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York)
09/25/2020 06:00 PM UTC
2020 Request for Proposals for Janitorial Services (Re-Bid)
The City of San Rafael (City) hereby requests proposals for janitorial services for City facilities. It is the intent of the City to hire a fully-licensed contractor. Services shall include routine janitorial maintenance for all City facilities, including the Police Department, Library, Recreation Centers, Department of Public Works, and City Hall. Work will include: vacuuming, cleaning staircase treads, spot clean carpets as needed, straighten furniture, empty paper, garbage, and compost bins, scrub and mop all bathroom floors, wash basins, toilet seats, toilet bowls, toilet partitions, paper towel dispensers, and refuse bins, line bins with liner, stock all dispensers, dust tabletops, countertops, and desks tops where accessible, wash and clean doors, handles, glass panels in doors, front doors, staircase partitions, and banister rails. Bid Deadline – September 15, 2020 at 10:00 AM. Zoom Meeting Info for Bid Opening on September 15, 2020 at 10:00 AM: Topic: RFP for Janitorial Services Bid Opening Time: Sep 15, 2020 10:00 AM Pacific Time (US and Canada) Join Zoom Meeting https://zoom.us/j/92279486093?pwd=M2ptN25saFJXWGZFZm5sWHFsWFBHdz09 Meeting ID: 922 7948 6093 Passcode: 418129 Dial by your location +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 301 715 8592 US (Germantown) Meeting ID: 922 7948 6093 Passcode: 418129 Find your local number: https://zoom.us/u/aduxpmAYWW
09/15/2020 05:00 PM UTC
Groundskeeping Services: Community Facilities District No. 2 at The Village at Loch Lomond Marina
The City intends to hire a fully-licensed contractor that is duly registered and licensed with either a C61 or C27 license in the State of California. Work will include pruning, weeding, plant replacement, watering, garbage removal, cleaning of outdoor installations, graffiti abatement, and other assignments as required. Bid Submission: The City of San Rafael will accept electronic bid submittals using Bid Express by or before Sept 9, 2020, at 10:30 a.m. at which time the bids will be publicly opened and read aloud on a Zoom Meeting. Information including the project documents and a How To guide for first-time Bid Express users can be found on the San Rafael Bid Express home page at https://www.bidexpress.com/businesses/39341/home. Please note that you will have to register for a free Bid Express account to view project solicitations and download documents. Bid Opening on Zoom: Sept 9, 2020 10:30 AM Pacific Time (US and Canada) Join Zoom Meeting https://zoom.us/j/3062708393 Meeting ID: 306 270 8393 One tap mobile +16699006833,,3062708393# US (San Jose) +13462487799,,3062708393# US (Houston) Dial by your location +1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 253 215 8782 US (Tacoma) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 301 715 8592 US (Germantown) Find your local number: https://zoom.us/u/ab8URLJgqb
09/09/2020 05:30 PM UTC
2020 Request for Proposals for Janitorial Services
The City of San Rafael hereby requests proposals for janitorial services for City facilities. It is the intent of the City to hire a fully-licensed contractor. Services shall include routine janitorial maintenance for all City facilities, including the Police Department, Library, Recreation Centers, Department of Public Works, and City Hall. Work will include: vacuuming, cleaning staircase treads, spot clean carpets as needed, straighten furniture, empty paper, garbage, and compost bins, scrub and mop all bathroom floors, wash basins, toilet seats, toilet bowls, toilet partitions, paper towel dispensers, and refuse bins, line bins with liner, stock all dispensers, dust tabletops, countertops, and desks tops where accessible, wash and clean doors, handles, glass panels in doors, front doors, staircase partitions, and banister rails. Zoom Meeting Info for Bid Opening on August 26, 2020 at 10:30 AM: Please click the link below to join the Zoom meeting: https://zoom.us/j/3062708393 Meeting ID: 306 270 8393 Or iPhone one-tap mobile US +16699006833, 3062708393# or +13462487799, 3062708393# Or Telephone: +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 301 715 8592 US (Germantown) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York)
08/26/2020 05:30 PM UTC
Request for Proposals for Land Development Engineering Professional Services Agreement
The City of San Rafael hereby requests proposals for Professional Services for the City’s various Land Development Engineering tasks to support the Department of Public Works and Community Development Departments. Professionals shall be duly registered and licensed for their discipline within the State of California. Work will include: engineering review and support for land development, mainly private development projects, subdivisions (lot line adjustments, major and minor) and site plans (residential, commercial, industrial and mixed use). This may include review of application documents, technical reports, plans and maps, provide written staff reports, attendance at public hearings, meetings with applicants, collaboration with various City departments, the public and stakeholders, scheduling, inspection, and recordkeeping.
08/21/2020 09:00 PM UTC
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