Guide for vendors/contractors using Bid Express for the first time

The City of San Rafael hereby requests proposals for Professional Services for the City's South San Rafael Hill Fuels Project. The City of San Rafael, through its Fire Department ("City"), is soliciting proposals from qualified and licensed tree service and forestry contractors that are duly registered and licensed with either a C61-D49 or C27-D49 license in the State of California, to provide fuel reduction and vegetation clearance services within predefined areas of San Rafael including City of San Rafael Owned open space and land owned by the Elk's Club.

The Project is located in the City of San Rafael and is described as follows: the removal of existing striping, the placement of crack seal and slurry seal on various roads, and installation of new striping. The estimated construction cost is $1,200,000 The Project must be fully completed within 30 working days from the start date set forth in the Notice to Proceed. City anticipates that the Work will begin on or about July 2022, but the anticipated start date is provided solely for convenience and is neither certain nor binding. CITY PROJECT NO. 11410 CITY FILE NO. 16.06.96

The intent of this tenant improvement project is to repurpose the first floor of the San Rafael City Hall building to accommodate a variety of government service uses. The previous use for this floor was a City police department. The space is no longer occupied for that purpose. The project will also provide public interface at one of its two entries at the west end of the floor, where a secure entry foyer will be created with access to two service windows. Note that the floors above the first floor must remain in continuous fully functioning operation during demolition and construction at the first floor. The floors above have access and egress that is separate from the first floor space. A mandatory walk-through of the building with City staff is required as part of the bidding process in order to understand and determine how this continuous operation will be provided. The public access entry foyer will be converted to a one-hour fire rated space to reflect current code requirements. This will require treatment as shown in the documents at the ceiling, as well as the walls and doors. The new and existing walls and doors in this entry foyer will also be constructed to provide bullet-proof safety characteristics as defined in the drawings and specifications. As will the two service windows. The elevator entry will be provided with a new elevator smoke curtain, as specified in the documents. A continuous new hallway between the entry foyer and a one-hour vestibule at the east end of the building will be provided by adding full height walls at selected locations. The one-hour vestibule will also require treatment as shown in the documents at the walls, ceilings and doors to provide the required rating. Note that this one-hour vestibule and the hallway do not require bullet-proofing treatment. Other scope-of-work elements to be aware of: Selective demolition needed to prepare the floor for new work. Design/Build Mechanical, Electrical and Signal work to meet the needs of the City, and satisfy Fire and Life Safety code requirements are part of the scope of work. An add-alternate is included in the documents for the build-out of the break room space. This add alternate also includes new water, drain and venting work. No work is contemplated in the existing locker/toilet room spaces, except as required to coordinate mechanical, electrical and signal work in these spaces with new work elsewhere on the floor.

The City of San Rafael (City) hereby requests proposals for professional goat grazing services for our open space regions within the City for the 2022 vegetation management season. This work is intended to mitigate hazards in open space areas by significantly reducing vegetation that fuels wildfires and the subsequent soil erosion and run-off of burned areas. Professionals shall be duly registered and licensed for their discipline within the State of California. Work will include: engineering review and support for land development, mainly private development projects, subdivisions (lot line adjustments, major and minor) and site plans (residential, commercial, industrial and mixed use). This may include review of application documents, technical reports, plans and maps, provide written staff reports, attendance at public hearings, meetings with applicants, collaboration with various City departments, the public and stakeholders, scheduling, inspection, and recordkeeping.

The City of San Rafael hereby requests proposals for Construction Management, Materials Testing, and Inspection for the City’s Third Street Safety Improvements Project.