Guide for vendors/contractors using Bid Express for the first time

The Project is located at the Pickleweed Park at 50 Canal St. within the City of San Rafael and is described as follows: The project will install park enhancements to the soccer fields, public park, and surrounding community center. The project proposes to add several park amenities, including a synthetic turf field, basketball/sport court, playground structure for children under five, fitness equipment for adults, shaded seating, and a gazebo. The estimated construction cost without additional alternatives is $7.7 million. The estimated construction cost with additional alternatives is $8.4 million. Please note that construction activities for this project will likely be restricted to the months of September through January due to the presence of a protected bird specie in the marsh adjacent to the project site. See the Special Conditions section in the specifications for more information.

The City of San Rafael hereby requests proposals from qualified consultants to provide construction management, inspection, and material testing services for the Pickleweed Park Enhancement Project. Among other items, the Project scope of work consists of the following elements which are explained more fully in the attached plans & specifications: • Replacement of existing grass field with all-weather turf • Replacement of existing restroom with new prefabricated restroom • Installation of new basketball/sport court, fitness equipment, gazebo • Grading, fencing, improvements to pathways

The project primarily consists of replacing an existing concrete box culvert located on B Street with a new concrete box culvert that will be partially cast-in-place and partially precast. The work will require coordination between the contractor and PG&E to ensure the culvert installation can be completed concurrently with PG&E’s effort to support their existing pole. Engineer's Estimate: $500,000

As described in the plans and specifications, the project scope of work consists of the removal of conflicting striping and the installation of new striping including red curb, yellow curb, and parking Ts and Ls. on various streets in the City's Canal Neighborhood. Estimated Cost: $240,000

The City of San Rafael (City) hereby requests proposals for janitorial services for City facilities. It is the intent of the City to hire a fully-licensed contractor. Services shall include routine janitorial maintenance for City facilities, including the Public Safety Center, Library, Recreation Centers, Department of Public Works, and City Hall. Work will include: vacuuming, cleaning staircase treads, spot clean carpets as needed, straighten furniture, empty all waste bins, scrub and mop all bathroom floors, wash basins, toilet seats, toilet bowls, toilet partitions, paper towel dispensers, and refuse bins, line bins with liner, stock all dispensers, dust tabletops, countertops, and desks tops where accessible, wash and clean doors, handles, glass panels in doors, front doors, staircase partitions, and banister rails, and provide bodily fluid cleanup as needed for Public Safety Center. Proposals shall be submitted by businesses that have a capable and demonstrable performance in the type of work described in this Request for Proposals document, including all Attachments (hereafter together referred to as the “RFP”). In addition, all interested businesses shall have sufficient, readily available resources, in the form of trained personnel, support services and financial resources to carry out the work without delay or shortcomings. The Contractor will be required to perform and complete janitorial services by providing all labor, tools, transportation, equipment, materials, and supplies necessary to complete all work. Work must be completed in a professional, thorough and timely manner, in accordance with the standards and specifications as contained in this RFP or stated by the City Representative. The term of the initial contract will be two years. At the City’s discretion, the contract can be extended twice for a period not to exceed one (1) year each time upon proper authorization by the Parties. The awarding process will be done by each location. Meaning, the City may choose to award different locations to different vendors, based on which vendor meets the requirements of each location and their proposed pricing. The City will retain submitted bids for the duration of this service to build a list of available vendors should the City need to secure a new contractor. All submitted bid pricing shall be good for up to one year from the date of bid closing. Subsequent year’s rate increases are limited to a maximum of five percent (5%) per year. The City may choose to utilize only some services at certain locations with a corresponding reduced rate, or may not award any number of locations based on its sole discretion for what’s in the best interest for the City and its needs. Interested businesses are invited to submit proposals in accordance with the requirements of this RFP summarized in Section 6. (REQUIRED) Pre-Bid Facility Walkthrough: a walkthrough with City representative is required in order to be considered a responsive bidder. To be included in the scheduling of a facility walkthrough you must email Jonathan.schellin@cityofsanrafael.org no later than 2 PM, January 12, 2024, with your contact information and express interest in the RFP. Walkthroughs will take place on 1/16/2024 and/or 1/17/2024, depending on availability of City staff and number of interested bidders. Details of the walkthrough start time and location will be posted on Bid Express by 3 pm, January 15, 2024.