Guide for vendors/contractors using Bid Express for the first time

The City of San Rafael (City) hereby requests proposals from qualified consultant teams to obtain environmental clearance and necessary permits for performing storm drain maintenance at various locations in San Rafael. The project will require knowledge of the California Environmental Quality Act (CEQA) and other permitting agency requirements applicable to storm drain maintenance work, especially for work occurring within or near bodies of water or other natural habitats. The project will also require familiarity with the documentation and permitting process stemming from experience with similar projects. The consultant will be expected to lead the effort to obtain all necessary information, complete all necessary documentation, and coordinate with regulatory agencies and other entities relevant to this project. Proposals shall be submitted by consultant teams that have a capable and demonstrable background in the type of work described in this Request for Proposal (RFP). In addition, all interested firms shall have sufficient, readily available resources, in the form of trained personnel, support services, specialized consultants, and financial resources to carry out the work without delay or shortcomings.

The City of San Rafael (City) hereby requests proposals from qualified consultant teams for a feasibility study of the San Rafael Canal Crossing Project (Project). The City seeks to retain a consultant or consultant team to provide professional engineering services for the Project Approval and Environmental Document (PA&ED) and Plans, Specifications, and Estimates (PS&E) phases of the project. Proposals shall be submitted by consultant teams that have a capable and demonstrable background in the type of work described in this Request for Proposal (RFP). In addition, all interested firms shall have sufficient, readily available resources, in the form of trained personnel, support services, specialized Consultants and financial resources, to carry out the work without delay or shortcomings. Services include the design and environmental documentation of the Project including, but not limited to: CEQA/NEPA clearance, civil, electrical, mechanical, structural, geotechnical, and traffic engineering, state and federal funding documentation assistance, and outreach support.

The City of San Rafael’s Community and Economic Development (CED) Department is issuing this informal Request for Proposals (RFP) to identify qualified organizations to engage San Rafael-based mobile vendors, provide assistance with navigating compliance requirements, and manage a food park destination on private or public property from spring to fall 2026. The Local Vendor Priority Program aims to achieve a “win-win-win” scenario by improving local entrepreneurs’ ability to succeed, reducing accessibility conflicts by directing foot traffic away from sidewalks, and ensuring compliance with food safety requirements through bilingual technical assistance. The Local Vendor Priority Program advances the City of San Rafael’s Fiscal Years 2025-2028 Strategic Plan Goal: E.6.1 Revise the Street Food Vending Ordinance and develop an implementation, enforcement, and communications plan. Ultimately, the City will implement the Local Vendor Priority Program on a one-year pilot basis after which it will evaluate whether to continue or modify the program going forward.

The City of San Rafael hereby requests proposals from qualified consultant teams for engineering design services for the 2025/2026 Pavement Management Program - Curb Ramp and Striping Project. Proposals shall be submitted by consultant teams that have a capable and demonstrable background in the type of work described in this Request for Proposal (RFP). In addition, all interested firms shall have sufficient, readily available resources, in the form of trained personnel, support services, specialized Consultants and financial resources, to carry out the work without delay or shortcomings. Services include the complete design and environmental documentation of the Project including, but not limited to: topographical surveying, civil, and traffic engineering.

The Project site includes two intersections along Lincoln Avenue: Wilson Court and Brookdale Avenue. The project consists of installing rectangular rapid flashing beacons (RRFBs), installing corner curb extensions (bulb outs), upgrading curb ramps, resurfacing roadway, and enhancing striping/curb markings. Engineer's Estimate: $290,000